Dealership software RFP builder
The dealership software RFP builder helps you build a consistent requirements, demo and contract checklist before vendors shape the decision. Answer the prompts once, then carry the same list into every vendor demo and contract review.
What this builder produces
A category-specific requirements and contract checklist that every provider answers in the same format. No vendor gets scored or recommended here.
The checklist just removes the variation that makes proposals impossible to compare. Selections stay in your browser on this device.
Nothing is transmitted, and no sign-in is required. Ask three providers the same question three different ways, and you get back three documents with different scopes, different assumptions about quantity and implementation, and different things silently excluded.
Ask every provider for the same items, in the same order, in the same units, and three sales documents become one comparison.
| Output | Printable requirements checklist |
|---|---|
| Data stored | Browser only, this device |
Make every vendor answer the same questions.
Select a category, then build a consistent discovery and contract checklist. Your selections stay on this device.
Why proposals are usually not comparable
Ask three providers the same question three different ways, and back come three documents with different scopes, different assumptions about quantity and implementation, and different things silently excluded. The differences between the proposals end up describing the questions, not the products.
Ask every provider for the same items, in the same order, in the same units, and three sales documents become one comparison. Sequence is the cheapest control available here, since it costs nothing else.
What the checklist deliberately does not do
No provider gets scored, weighted or ranked here, and no tool decides which requirements matter more. Judgement like that belongs to the dealership; a tool that made it for you would be substituting its priorities for yours.
Nor can the checklist verify an answer. A provider can complete every line and still be wrong, so the checklist asks for answers in writing while the demo script tests them.
Nothing here is transmitted, stored or seen
Your selections stay in this browser on this device. There is no account, no form submission and no server-side record of what you chose, because this directory has no database and collects nothing about the people who read it.
The absence is a deliberate design choice, not a feature: a tool that quietly turned a procurement plan into a sales lead would be worth less than no tool at all. Clearing this browser’s storage clears the work, so export or copy anything you want to keep.
Bring the completed checklist into the contract
The most common loss in a software purchase happens between selection and signature: capabilities demonstrated in an evaluation never appear on the order form, and the order form is the document that governs. Attach the completed checklist to the agreement, or restate the material answers as terms. A provider willing to confirm something in a meeting but not in a contract has just told you which answer was real.
Send the same list to every provider
1. Send the completed checklist to every candidate before the first demo, so they arrive prepared to demonstrate rather than present.
2. Require the commercial answers in a fixed format, modules, quantities, implementation, integration, usage, term, renewal mechanic, increase cap and exit cost, or the proposals will not be comparable.
3. Score during each demo, not afterwards. Recollection favours the most recent presenter.
4. Keep the completed checklist. The record shows exactly what was promised during selection.
Before writing requirements, run the dealership technology stack assessment first. The assessment turns dealership type, rooftop count and decision pressure into the priorities this checklist should test.
It does not rank providers, score vendors, infer compatibility with your systems, or establish price. It organises your own requirements so that the answers you collect are comparable.